Position Title: Director Planning, Allocation, & Replenishment
Functional Area: Planning and Allocation
Reports To: SVP, GMM
FLSA Status: Exempt
Last Updated: February 2017
The Director Planning, Allocation, and Replenishment oversees the development and execution of the product plans from merchandise planning through the merchandise allocation stage by performing the following main duties:
- Ensures the planners are using accurate forecasting methods and they are being applied in all decision-making situations, i.e. DOS’, KIP’s, Markdown recommendations.
- Monitors the accuracy of the forecasting methods employed within the department for Retail Sales, G.M. % and Markdown allowances.
- Ensures through the merchandising staff that the web and stores inventory levels are at appropriate levels to deliver the sales/profitability requirements.
- Monitors that New/Remodeled stores are opening with the proper assortments and product levels to achieve/exceed their profit plan.
- Works with SVP of Planning & Allocation to develop top line merchandise plans to be executed/managed by the Product Planner/Merchandiser team(s).
- Develops the necessary tools needed to manage and deliver the Sales, G.M.% and Markdown allowances accurately, i.e. Ladder Plans, DOS’, Departmental Link Sheets.
- Manages Inventory Aging to maintain proper inventory turnover.
- Partner with VP of Planning & Allocation and DMM in defining and leading the department's financial strategy and setting direction for the team.
- Support corporate goals and initiatives to drive sales, margin and productivity while managing inventory targets.
- Develop pre-season sales, inventory and selling margin components at the chain, division, department, monthly level utilizing historical data, go forward strategy and merchant vision.
- Manages team to properly apply knowledge of business trends, new product introductions, promotional calendar, calendar shifts and cost structure into building pre-season plans.
- Strategize and provide direction to the team on balancing the risk versus reward on new opportunities and product introductions.
- Monitor sales, inventory and margin in-season, by department compared to financial targets, reforecasting as business dictates; setting realistic expectations and reacting where appropriate.
- Provide guidance to the team and monitor inventory results as related to assortments, store’s capacity, promotional strategy, managing in-stock levels and ensure monthly and seasonal product stories are executed properly in the stores & on-line.
- Manage clearance and distressed inventory by proactively recognizing future challenges and recommending exit strategies while forecasting impact to margin.
- Set and maintain balanced inbound and outbound inventory flow within the division to avoid fluctuation to plans; ensuring proper strategy is in place to deliver results.
- Support stores and distribution centers by ensuring timely and adequate flow of product.
- Directly supervises employees.
- Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Additional duties and projects as required.
Required Education and/or Experience
Bachelor’s degree (B.A.) from a four-year college or university; At least 7-10 years of planning and allocation experience, or the equivalent combination of education and experience.
Required Computer and/or Technical Skills
Should have advanced knowledge and abilities with Microsoft Excel. Individual should have intermediate knowledge and abilities with Microsoft Word and PowerPoint. Experience with MID, or other allocation system required.
- Communication Skills: Must be an effective communicator with internal and external individuals at all levels. This includes spoken, written, electronic, and presentation skills. Communication should be consistently constructive and professional. Must be a good team player.
- Decision Making and Problem Solving Skills: Ability to define problems, collect data, establish facts, and draw valid conclusions. Uses specialized knowledge to go beyond the routine to solve complex problems that frequently affect areas beyond own functional area. Must be able to approach unfamiliar situations, projects, and opportunities with confidence and curiosity.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. and carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sit for more than 6 hours per shift
- Use hands to finger, handle and feel
- Reach with hands and arms
- Talk and/or hear
- Walk or move from one location to another
- Occasionally may need to climb, balance, stoop, kneel, or crouch
- Lift and/or move up to 10 pounds regularly and up to 25 pounds occasionally
- Punctuality and regular attendance consistent with the company’s policies are required for the position.
- Average work week is 45-50 hours, which can vary depending on business need.
- The work environment for this position is a moderately noisy office setting with very limited exposure to a moderate to loud warehouse setting.
The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis per company policy.